We have gathered here for you as much practical information as we can to make your day to day interaction with the school as easy as possible.
Keeping clear and honest lines of communication open is crucial. We do our best to ensure that we keep you and this website up-to-date with all the information you will need. We also do our best to make it as easy as possible for you to talk to staff, and would rather hear early on if things are not quite right at school or at home so that we can work together to support our children.
School to home
We keep you up-to-date with what is happening via:
- TEXT: for urgent messages and quick reminders
- EMAIL: for longer messages, and attach Letters and Newsletters which can also be found on our Letters page
- PHONE: for when it is better to talk
- CLASS DOJO: please see the Year Pages under the Learning tab
For this to work we really do need up-to-date phone and email contacts for you – so if either change please let us know as soon as possible.
Home to School
The start of the school day is a crucial time for learning and our class teachers are not available for meetings at that time.
If you need to let us know about a change in routine for a day or about appointments you could:
- Write a note in the reading record or homework diary
- Send a message via Class Dojo
- Contact the class teacher via their email found on the Year Pages under the Learning tab
- Contact Us
If you forget what’s on any particular day, our office staff are always pleased to help answer your queries and help you, but please do check the website first for information about letters, dates and clubs etc.
If you have a concern, or feel you need to let us know about something that has happened at home, please contact us sooner rather than later. The Class teacher or Year leader should be your first point of contact but if you would like to speak with the Deputy Head or the Head Teacher please contact Contact Us to arrange a meeting or a call back.
7.30am – 8.45am Before school care: Start Active Club provided by Premier Education in the INFANT hall. Please see their brochure and book directly with Premier Sport.
8.45am The school day will start promptly at 8.45am (10 minutes earlier than before). At this time ALL gates will be locked, and any late arriving children must be brought to the main school office (please note there is NO LONGER an office on the infant site).
To ease congestion, and to ensure that all children are on site well before the start of the day we are having a ‘rolling start’. All children can be dropped-off from 8.30am via their designated gate and go straight to classrooms.
8.30am and 8.45am Rolling Start – arrive at school between 8.30am and 8.45am and go directly to class. Please note earlier start time!
Pick up times: Please see table below.
|Pick up zone||Where?||When?||Who|
|Red zone||Infant Playground||3.15pm
|Reception, Year 1 and infant siblings
Reception, Year 1 with junior siblings
|Orange zone||Infant Gate||3.15pm
|Year 2 no siblings
Year 2 with older siblings
All years going home alone
|Yellow zone||Top Playground||3.20pm
|Year 3 and 4|
|Green zone||Office Gate||3.20pm||All years going home alone|
|Blue zone||Lower playground||3.15pm||Premier Sports wrap around care and after school clubs|
|Indigo zone||Lower playground||3.20pm||Home alone sibling groups: move to Orange or Green zone to leave the site|
|Violet zone||Launch Pad||3.20pm||Bus|
After school Care – Provided by Premier Education
3.15pm – 4.15pm early Half-session
3.15pm – 6.15pm Full Session
4.15pm – 6.15pm Late Half-session
Please see Premier Education’s brochure and book directly with Premier Education.
Respect for learning begins with punctuality for learning. Late arrival disrupts the learning for your child and that of others. Children arriving late need to report to the school office and the ‘late mark’ remains permanently on their school record and affects their attendance data. Please support us in the smooth running of the school by ensuring that you are on time at the beginning and the end of the day.
Obviously we hope that children will be in school every day – because that is the law of the land! There may be times when they are not able to attend however. As part of our safeguarding responsibilities it is important that we have robust systems for tracking where children are. Please help us by following the procedures below.
Absence for appointments
Requests for children to attend medical, dental or any education appointments should be made in writing to the school office at firstname.lastname@example.org and include details of:
- the time they will be absent and
- whether they will require a school lunch
Children must be signed in and out of school by a responsible adult
Absence for sickness
We are always interested in the children’s welfare and it is important that in the case of absences the school should be notified by telephone by 9.30am on the first day of absence and every day thereafter.
- Children who are sick at home or at school should not return to school until 48hours after the last bout of sickness or diarrhoea.
- Children who are sick at school will be sent home and should not return to school until 48 hours after the last bout of sickness or diarrhoea.
It is essential that we have an up-to-date telephone number where you can be contacted during the day should your child be taken ill in school.
If you wish to take your child out of school for any absence other than medical, dental or educational appointments, it is necessary to seek permission from the Head Teacher by completing and submitting an absence application form (also available from the school office). We would like to remind parents/carers that they do not have a legal or automatic right to take their children out of school for holidays during term-time.
Details of our attendance data can be found here.
Administration of Medicines
Please be sure to read our Medical Administration policy
- Complete a Medicines Administration form when required
- Supply the school with enough medication which is in date as necessary
Contact school office at email@example.com for more information.
Paracetamol/Calpol is the only medicine that the school keeps for general use for emergencies. With your permission, an authorised member of staff could administer it. Parents/carers are always informed by phone and the dose and time are recorded on a form, which is sent home with the child.
From 1st October 2014 The Human Medicines (amendment) (no.2) Regulations 2014 will allow schools to keep a salbutamol in haler for use in emergencies.
This inhaler will only be used by children, for whom Parent App parental consent for use has been given, who have either been diagnosed with asthma and prescribed an inhaler, or who have been prescribed an inhaler as reliever medication.
This inhaler will only be used if the pupil’s prescribed inhaler is not available (for example, because it is empty, missing or broken).
The office staff will supervise the use of this inhaler and the information will be recorded on the medical record for that pupil and a slip will be sent home with the child. The parents will also be informed that the child needs to have another inhaler of their own in school.
- Parent/Carer confirms that their child has been diagnosed with asthma/has been prescribed an inhaler
- Parent/Carer confirm that their child has a working, in-date inhaler, clearly labelled with their name, which is kept at school.
- In the event of child displaying symptoms of asthma, and their inhaler is not available or is unusable, that Parent/Carer consents to their child to receive salbutamol from an emergency inhaler held by the school for such emergencies.
Emergency Medical Treatment
In the event of an accident or sudden illness whilst your child is taking part in a school activity we would do our utmost to contact you immediately. However, if we were unable to do so we may be asked by medical authorities to grant permission for emergency medical treatment to be given. We need your authority to act on your behalf.
Technology is an important part of our lives. At St. Mary’s Primary School we aim to give pupils the skills to use it safely and responsibly.
Please see our school’s guidelines set out below for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school.
Guidelines for Pupils
When using the school’s ICT systems and accessing the internet in school, I will not:
- Use them for a non-educational purpose unless specific permission has been granted
- Use them without a teacher being present, or without a teacher’s permission
- Access any inappropriate websites
- Access social networking sites (unless my teacher has expressly allowed this as part of a learning activity)
- Use chat rooms other than learning platforms such as Google Classroom
- Open any attachments in emails, or follow any links in emails, without first checking with a teacher
- Use any inappropriate language when communicating online, including in emails and on forums
- Share my password with others or log in to the school’s network using someone else’s details
- Give my personal information (including my name, address or telephone number) to anyone without the permission of my teacher or parent/carer
- Arrange to meet anyone offline without first consulting my parent/carer, or without adult supervision
- If I bring a personal mobile phone or other personal electronic device into school:
- I will hand it in to the office on arrival at school and retrieve it when I leave.
- I will not use my mobile device in school without the permission of a teacher.
- I will use it responsibly, and will not access any inappropriate websites or other inappropriate material or use inappropriate language when communicating online
- I agree that the school will monitor the websites I visit.
- I will immediately let a teacher or other member of staff know if I find any material which might upset, distress or harm me or others.
- I will always use the school’s ICT systems and internet responsibly.
Educational Visits and Trips
At St. Mary’s we pride ourselves in offering an engaging, broad and balanced curriculum. As part of learning, we go on local educational visits. These generally include local walks, visits to the library and our local churches. Written parental consent is not required from you for the majority of these off-site activities as they take place during school hours and are a normal part of your child’s education. However, as common courtesy and good practice we would usually inform you that a visit or activity is going to take place.
For visits taking place outside school hours and for activities taking place both during and outside school hours where it is perceived to involve a higher level of risk, e.g. a long journey or adventure activity we do need your permission. Under these circumstances, you would be given information about the visit and your child’s proposed participation. You would also be given the opportunity to withdraw your consent should you not wish your child to participate.
Emergency Medical Treatment
In the event of an accident or sudden illness, whilst your child is taking part in a school activity we would do our utmost to contact you immediately. However, if we were unable to do so we may be asked by medical authorities to grant permission for emergency medical treatment to be given. We need your authority to act on your behalf.
Pupil and Parent & Carer Privacy Notice
Please click here to read our Pupil and Parent & Carer Privacy Notice.
USING AND TAKING PHOTOGRAPHIC IMAGES
Digital technologies are an integral part of our curriculum at St Mary’s. We use photographs and video footage of learning activities to help the children evaluate the quality of their learning – as well as for sharing and celebrating their achievements. These are captured as they happen with all the children interacting together.
The children really enjoy seeing these images and feedback from parents who have seen slide shows in assemblies, photographs on the TV screens around school, on Class Dojo and on our website has been very positive. Being able to select from these images so that we can share with the wider community the quality of education that we offer here at St Mary’s is very important to us.
ClassDojo is a school communication platform that teachers and families can use to share what’s being learned in the classroom or home. This can be through photos, videos, and messages. Class Dojo is a closed group – only accessed via parental login and images cannot be downloaded.
We do understand that a small minority of parents retain concerns about pictures of their children being used on websites. Our policy is to broadly follow the Department for Education (DFE) advice:
“If the pupil is named, avoid using the photograph. If the photograph is used, avoid naming the pupil.” So we will not use children’s full names alongside their photographs in the school’s own printed publications, in video films or on our website. However, pupils’ first names may be used, and their full names may be given in group situations where they cannot be linked to individuals in the photograph. We believe that this, along with the training we give them in the safe use of the internet and social media, protects children from being identified and contacted via our website.
You would be contacted to give specific permission if we would like to use photographs in the media, for example local newspapers or on social media/Twitter.
We understand there may be exceptional circumstances where pupils cannot be photographed. If this is the case please ring the school office and speak to a member of staff.
Please follow these links for more information:
Learn more: https://www.classdojo.com/en-gb/learnmore/
'Use your camera and video courteously' Code
A guide for parents who wish to use photography and/or video a school event
Generally photographs and videos for school and family use are a source of innocent pleasure and pride which can enhance self-esteem for children and young people and their families. By following some simple guidelines we can proceed safely and with regard to the law.
- Remember that parents and carers attend school events at the invitation of the head and governors.
- The head and governors have the responsibility to decide if photography and videoing of school performances is permitted.
- The head and governors have the responsibility to decide the conditions that will apply in order that children are kept safe and that the performance is not disrupted and children and staff not distracted.
- Parents and carers can use photographs and videos taken at a school event for their own personal use only. Such photos and videos cannot be sold and must not be put on the web/internet due to existing Data Protection legislation, which in such circumstance is likely to be contravened.
- Recording or/photographing other than for private use would require the consent of all the other parents whose children may be included in the images.
- Parents and carers must follow guidance from staff as to when photography and videoing is permitted and where to stand in order to minimise disruption to the activity.
- Parents and carers must not photograph or video children changing for performances or events.
- If you are accompanied or represented by someone that school staff do not recognise they may asked to confirm their identy and link to the school community if they are using a camera or video recorder.
Free milk is available for all children under the age of five in school, funded by the UK government.
In our school, this milk is provided by Cool Milk, the UK’s leading school milk supplier.
We will register your child for their free school milk on your behalf by providing Cool Milk with your child’s name and date of birth.
When your child turns five, you are able to pay a subsidised rate for your child to continue to receive milk. If you wish for your child to continue receiving milk from the age of five, simply register with Cool Milk directly via their website (www.coolmilk.com). They will then contact you at the appropriate time to arrange pre-payment.
In line with a recent change in legislation, after a child turns five schools must provide free milk for children entitled to benefits-based on free school meals.
All information handled by Cool Milk is processed in accordance with current Data Protection Legislation. The data will be stored securely on Cool Milk’s UK-based servers and will not be passed to third parties other than to UK Government departments for audit purposes.
At St. Mary’s we are lucky enough to have two kitchens where all our delicious school lunches are prepared and served by Twelve15 Catering.
IMPORTANT NOTICE FROM TWELVE15
Changes to School Meal Price from April 2023 – message from Twelve15
Please note the following information below from the Twelve15 Finance Team regarding school meals prices that will take effect from April 2023:
‘With the ongoing exceptional circumstances driving food prices up, despite inflation easing elsewhere, and the rise in the Real Living Wage, effective April 2023, we continue to face further challenges and cost implications which we are unfortunately unable to avoid sharing with our customers.
In preparing the next menu, details to follow, that is fully compliant with the food standards for schools, due to launch next term, the impact of these factors means that unfortunately we cannot absorb all the increases and therefore the cost of a Primary Pupil paid meal (Junior – Year 3 to Year 6) will be £2.70.
We continue to commit to providing the best quality, nutritionally balanced school lunch using ingredients sourced from the UK. We are working in close partnership with our suppliers to ensure the impact of the ongoing pressures in the food industry are kept to an absolute minimum and alternatives are sourced wherever cost savings can be made without compromising our marks of quality.’
Friday 5th May Coronation Picnic Lunch
We strongly advise all parents and children to give them a try!
If your child is in the Infant part of the school (Reception to Year 2), they will be provided with a free school meal through the government initiative, Universal Infant School Meals. This means that NO payment is required for Infant School Dinners. However, if you would rather supply your child with a packed lunch you must let the school know as the school is charged for all meals booked and only receives the grant to cover the cost of the meals for dinners actually taken.
If your child is in the juniors the cost of a school lunch is £2.60 per day. Meals must be booked in advance using our SCOPAY online ordering and payment system. You will receive information about SCOPAY including a code to log on over the summer holidays. Dinner money accounts must be in credit for meals to be booked. Alternatively, pupils are welcome to bring in a packed lunch. To safeguard our children with allergies please make sure that that there are NO NUTS or products containing nuts in your child’s packed lunch. This includes; pesto/satay sauce and some cereal bars. There is lots of information online about producing healthy packed lunches. Please have a look at the following website for healthy packed lunch ideas. https://www.nhs.uk/change4life/recipes/healthier-lunchboxes
Emergency School Lunches
If your child forgets their lunch box and you are unable to bring it in we can supply them with an emergency school lunch. You will not be able to book this online. Please ring the school office before 10am and they will facilitate this for you. Please pay for this as soon as possible.
Allergies and Special Diets
Please make sure that you notify the school of any allergies or dietary requirements via email by completing this form and sending it to firstname.lastname@example.org. This applies even if your child has a packed lunch brought in from home.
We will cancel your child’s school lunch if they are off sick or on a school trip. However, any child sent home through illness after 10.00am will not be eligible for a refund as the caterers will have been given the numbers for that day. If there is any credit on your child’s account, refunds will be issued at the end of the summer term for pupils in Year 6.
Dinners not required for another reason?
Please ensure that you tell the office if your child will be leaving school before lunch e.g. for an appointment to ensure we cancel the school lunch for your child.
Infants – are provided with fruit every day in school.
Year 3 to Year 6 – can bring in a piece of fruit for break time.
Eligibility for Free School Meals/Pupil Premium Funding
Families who receive certain benefits may be eligible for free school meals. Click here. We would encourage you to apply even if your child is in the infants and receives free school meals through the Universal Infant School Meal initiative. If your application is successful the school receives additional funding which can be used to subsidise the cost of uniform, clubs and trips.
All applications are treated confidentially.
Paying for School Lunches
If your child is in Reception – Year 2
- Parents do not need to pay for the meal
- School meals will be booked daily for all children whose parents have previously requested school meals and who are marked present in the registers
- The school pays for every meal ordered, and is reimbursed by the government
- The school is liable to pay for any meal which is ordered but not eaten – so please do let us know if your child is not going to be in school as we will not be reimbursed for these meals.
If you child is in Year 3-6
- For detailed information regarding lunch payment process please see our Reference Guide for Ordering School Meals Online .
- The cost of a School Lunch is £2.60 per day. Surrey County Council’s policy for children in year 3 and above is that School Lunches must be paid in advance.
- Don’t forget proving that your child is eligible for free school meals could bring in an additional £8,000 which the school can spend to support their learning.
Payments can be made in the following ways:
- Online – Via secure online payment system (See ‘Payments’)
- By cheque – made out to Surrey County Council.
- By cash – please pay for at least one week at a time, if at all possible. Please send your payments to the school office, in a named, sealed envelope.
PLEASE ensure that your child’s school meals are pre-booked more than 24 hours in advance; as the school office can only book emergency meals, and you will be responsible for meal payment.
A good packed lunch should contain a mixture of food from the following categories:
- Starchy food (bread, rolls, pitta bread, potatoes, rice, pasta)
- Protein (meat, fish, beans, eggs)
- Calcium (milk, cheese, yoghurt, fromage frais)
- One portion of fruit (fresh fruit, dried fruit, tinned fruit in juice or 100% juice)
- One portion of vegetables or salad (piece of fresh veg like carrot or pepper slices, vegetable soup)
- A drink (water is best and is free, or fruit juice, milk)
Snacks such as crisps, cakes, pastries or sweets should only be given occasionally and in fact the government advises that crisps and sweets should not be included at all and cakes and biscuits should only be included as part of a balanced meal
- Please make sure there are NO NUTS included – please remember that pesto sauce does include nuts and some cereal bars include nuts too
- There is lots of information online about producing healthy packed lunches. Please have a look at the Healthy Lunch website for further ideas
There are 3 ways in which you can make payments to the school:
Via our secure online payment system “SCOPAY”
- A “Link Code” is needed for the first time you log in for them. The office will send these to new parents and can provide a new link code for additional/ new users at any time.
- Guidance on how to use the online payments system.
- School lunches made out to Surrey County Council
- All others made out to St Mary’s School
We try to keep the volume of cash we are handling to a minimum. If you are unable to use one the other methods please ensure cash is sent in to the school office:
- In a sealed envelope
- Labelled with details of the event/item you are paying
- Clearly marked with the child’s name and class
All children are to come into school in their PE kits on the days they are doing PE.
Items of uniform may be worn in any sensible and neat combination according to the weather. ALL PROPERTY MUST BE CLEARLY MARKED WITH THE OWNER’S NAME
Basic items such as skirts, trousers and plain white shirts can be bought from many local shops and supermarkets. Some second-hand uniform is also available through the Friends of St Marys. Please contact the school office for further details email@example.com.
Items of uniform with a logo are available from the school suppliers, Ellis Scott (of Reigate) and PMG Schoolwear.
Please be aware that our uniform suppliers are not immune to the current supply problems facing the UK, and that your orders may take longer than usual to be fulfilled. They are doing their very best to mitigate these challenges and will complete orders as quickly and efficiently as possible.
Thank you for your understanding.
They also carry stock of all the other items listed below.
Please choose from the list below:
- White polo shirt (may be plain, but preferably with blue stripe and logo) or
- White shirt and tie (year 3-6 only)
- Navy jumper or cardigan (may be plain, but preferably with logo)
- Mid-grey or charcoal grey long or short trousers
- Navy skirt/pinafore dress (knee length only)
- Navy tailored trousers or tailored shorts (knee length)
- Blue and white checked dress
- White, mid-grey or black socks (not trainer/sports socks)
- Navy tights
- Navy or black shoes or closed toe sandals (no trainers or heels higher than 2cm)
- Infants: Book Bag (does not need to have school logo)
Pupils from Reception to Year 2 are encouraged to keep a spare set of clothes including underwear and socks in their PE bag.
Outdoor Wear, Hair, Jewellery
There are navy fleeces and reversible coats available with our school logo on from Ellis Scott or PMG Schoolwear.
All children, girls and boys, should tie hair up where it is long enough to do so. Hair accessories should be functional rather than decorative and in St. Mary’s colours, which are navy, white, or blue and white checked.
On Health and Safety grounds, we do not allow children to wear jewellery in our school. The exceptions to this rule are earrings studs in pierced ears, small objects of religious significance and a watch.
Pupils must be able to remove these before PE and games to prevent injury. Pupils must also be able to remove earrings themselves. If they cannot we suggest they do not wear them on the days they have PE or Games.
For PE and Games
All children are to come into school in their PE kits on the days they are doing PE.
Please make sure that pupils have PE/Games kit for both inside and outside activities. Class teachers will inform you of which activities will be done on which days.
- St Mary’s blue polo shirt with logo
- St Mary’s sweatshirt with logo
- Navy tailored shorts (not football shorts, leggings or lycra. Shorts with a logo are available)
- Navy skort (optional)
- Navy Jogging trousers
- From Reception to Yr2- Velcro or elastic plimsolls
- From Year 3- Trainers for outdoor use
- PE Bags (optional for Junior swimming)
All pupils swim in Keystage 2. Girls should have a one-piece swimming costume and boys swimming trunks. All pupils must wear a swimming cap. These are available from the school office.
We encourage the use of small bags or ‘Home reader’ bags, as storage is limited. These are available from Ellis Scott or PMG schooolwear. See above for contact details.
Keystage 2 (Junior pupils) swim in the summer term and may want to wear their a swimming cap in their House colours. Houses are allocated in Year 3.
Hanover – blue
Stuart – yellow
Tudor – red
Windsor – green
Items of uniform with a logo are available from the school suppliers, Ellis Scott and PMG Schoolwear.
They also carry stock of all the other items listed below.
Transport and Travel Plan
At St Mary’s we are striving to teach the children the importance of keeping themselves healthy by taking lots of exercise, and keeping the planet healthy by reducing unnecessary journeys by car. We are also very aware of the impact on our neighbours by the volume of traffic and parking in our area at pick up and drop off times.
Instances of poor driving and parking endanger our children and cause friction with our neighbours. We encourage all parents to report any Instances to us so that we can publish them in our newsletters and report them to the police.
We have a very active travel plan and encourage our children and families to:
- Walk, scoot or cycle to school
- Park and stride
- Car share
- Use public transport (be sure to follow current Covid-19 government guidelines)
Our Travel Policy
Buses4You provides several routes to school which you must book in advance and pay for. Please note that this service is not affiliated with our school, please contact Buses4U for more details.
Project Co-ordinator: Helen Dodé
Tel.: 01883 701277